The Availability view provides a calendar snapshot of your staff's availability and how it's allocated. It simplifies booking new appointments, rescheduling existing ones, coordinating schedules, and tracking time off.
Ideal for staff members who need to stay updated with daily business operations.
This guide covers:
- Finding the Availability View
- Understanding the Availability View
- Adding Appointments in Availability View
Finding the Availability View
You can access the Availability view from the top-right section of the Appointments tab.
The Filter panel on the left allows you to adjust the view by selecting or deselecting locations or staff.
All statuses and services/classes (reasons) are always included in this view. Excluding some events may lead to misleading information about staff availability.
For more details on filtering booked appointments, see Using the Calendar View.
Understanding the Availability View
The Availability view uses color coding to provide a clear overview of what's happening at your selected locations and which staff members are involved:
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White boxes: staff has open availability for appointments
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Dark gray boxes: staff does not have any availability
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Color-coded boxes: Appointments, scheduled classes, or time off events
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The Filter panel on the left lets you customize color coding based on Status, Location, Staff, or Service & Class using the Color By dropdown.
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Adding Appointments in Availability View
The Availability view is one of several ways to manage your TimeTap appointments. It includes many of the options available in the Calendar view.
The Add Appointment and Add Time Off buttons are at the top of the page, and can be used to create new events.
You can also click directly on any open availability space and the Add New Appointment page will load with that staff, location, and date/time already pre-populated.